How to connect a WiFi printer to Windows

We are going to explain how to connect a WiFi printer to Windows 10 so that you can use it from a computer on the same network without the need for cables. In general, you will have the printer connected to a computer using a USB cable, but with this procedure, you can also use it from other computers or laptops without having to physically connect it to them.

This will help you in some cases, such as when you have more than one computer at home and you don't want to move the printer from one place to another. It can also help you in offices where all computers are connect printer to WiFi, which must also be the one used by the printer.

But before you start, you should keep in mind that not all printers allow you to do this. You will have to have bought a printer that has WiFi technology to connect through the network, something that should be indicated on its box.

Connect your printer

The first thing you have to do is have the printer connected to the WiFi network of the computer from which you will send documents, a process that varies depending on the model and manufacturer. Some may have a control screen, but others require connecting to a computer and running an installation application. Here you have links to the processes of Brother, HP, and Epson, three of the main manufacturers, you can also try to connect it by WPS, but you should look at your manual.

Now, connect the computer that you want to connect to that printer to the same WiFi network in which it is already configured. When you do, open the Windows settings by clicking on the gear icon from the Start menu or the notification panel, and enter the Devices category that will appear second.

Once inside the Devices options, in the left column click on the Printers and scanners section. Once in it, click on the Add a printer or scanner button that will appear first, and that has the plus symbol.

Windows 10 will automatically detect and install the printer it finds on the same WiFi network, and it will automatically be added to the Printers and Scanners list. In some cases, it may first show it to you so you can click on it to proceed with the installation. That's how easy everything should be.

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If you can't find it, it may be because the printer has a pairing button. If so, press and hold it for a few seconds until it blinks, or look at the manual to see how it works. When pairing mode is activated, look for it again in Windows as we have taught you. You should also make sure that the printer is turned on and correctly connected to the same WiFi.

If the printer does not appear, you can click on a button that will appear called The printer I want is not on the list. This will open a window for you to search for the printer manually using its name or a TCP / IP address. In this window, the first option will be to search for old printers, and you will also have options to search for them by Bluetooth with a manual step-by-step configuration.

What To Do When Your HP Printer Is Offline

It's a weekly day and you need to print a file for an important meeting in 30 minutes. Open the file and click the Print button and wait for the printer to run. Nothing. Then a message appears in the lower right corner of your computer desktop, saying that the printer is offline.

Then check the printer status in the Devices and Printers window and see this:

Well, you're not the only one facing this problem. But don't worry, it's not a difficult problem to solve. You can easily fix it by following the methods below.

Here are 5 solutions to try. You may not need to try them all; just scroll down until you find it works for you.

• Check the printer connection

• Update the printer driver

• Check the print status

• Restart the Print Spooler service

• Add a second printer

Before you begin, make sure that there is nothing wrong with your printer. If the problem is with your printer, you need to ask the printer manufacturer for help.

Method 1: Check the printer connection

HP Printer offline is a way for your printer to tell you that something is wrong with the communication between your computer and the printer, via USB cable or network connection (wireless and wired). So one of the first things you check is the connection of your printer to your computer.

1) Turn off and then on the printer to restart it. Wait a while for it to be completely ready.

2) Check the printer connection:

2.1) If your printer is connected with a USB cable: Make sure the printer cable is securely connected. Then be sure to connect the cable to the computer via a working USB port.

2.2) If your printer is connected to the Wired Network: Make sure the printer cable is securely connected to the Ethernet port. Then make sure that the port to which the printer is connected to the router works properly. Check that the network signal on your printer is blinking.

Note: Your printer may disconnect if the connection cable is loose, too old, or broken, you may need to replace it if necessary.

2.3) If connect printer to wifi network: Check the printer and make sure it is connected to the computer network. The illuminated wireless icon on your printer usually indicates that you are connected.

Make sure you can print now. If the problem persists, continue with the next method.

Method 2: Update the printer driver

The problem may be caused by faulty printer drivers. So you can update the printer driver and see if it works.

There are two ways to get the right drivers for your printer: manually or automatically.

Manually update the driver - You can manually update the printer driver by accessing the manufacturer's website and searching for the latest correct driver. Make sure you only choose the driver that is compatible with your version of Windows 10.

Automatically update the driver - If you don't have the time, patience, or computer skills to manually update your printer driver, you can do it automatically with Easy Driver. Driver Easy will automatically recognize your system and find the correct driver for your exact printer and your version of Windows 10, download and install it correctly:

1) Download and install Driver Easy.

2) Run Driver Easy and click the Scan Now button.

3) Click the Update button next to the marked printer to automatically download the correct version of this driver, and then install it manually (you can do this with the FREE version).

Or click Update All to automatically download and install the correct version of all drivers that are missing or out of date in your system (this requires Pro Version - you will be prompted to upgrade when you click Update on all ).

4) After updating the printer driver, make sure the offline issue is resolved.

Method 3: Check the print status

The automatically updated printer driver provided by Windows Update may change the printer settings without notifying you. So you need to make sure that the status of your printer is smooth:

1) Turn off the printer, and then turn it on again.

2) On the keyboard, press the Windows logo key and I at the same time. Click Devices.

3) Click Devices and Printers.

4) Right-click the green checkmark icon and click View Print.

If what you see here is a gray icon without a green checkmark, right-click the icon and click Set as Default Printer.

Then right-click it and click View Print.

5) Click Printer. If you see a checkmark next to Stop printing and Use an offline printer, click them to remove ticks.

See if you can print now.

Method 4: Restart the Print Spooler service

Your printer will refuse to work if the Print Spooler service does not work properly. In some cases, this service is somehow disabled. You need to check that it is running first, and then decide whether or not to restart it:

1) On the keyboard, press the Windows and R logo keys at the same time. Type services.msc in the search box and press enter.

2) On the keyboard, press the P key to quickly locate the Print Spooler item. See if his status is Running.

3) If you can't see its status here, right-click the Print Spooler service and click Start.

4) If you want, you can restart this service as well: right-click Print Spooler and click Restart.

5) Close the Properties window.

Make sure your printer is online now.

Method 5: Add a second printer

NOTE: This method only works when your printer is networked instead of a USB cable.

If none of the above methods work, you can still set a manual IP address for your printer and add a port on your computer to match.

You must have an IP address for the printer. You can usually find it in the printer manual. If you do not have the manual, try searching for it on the manufacturer's website.

1) On the keyboard, press the Windows logo key and I at the same time. Click Devices.

2) Click Devices and Printers.

3) Right-click the printer and select Printer Properties.

4) Click the Ports tab, and then click Add Port.

5) Select Standard TCP / IP Port, then tap New Port.

6) Click Next →.

7) Type the IP address of the printer. Next Click →.

As mentioned, finding the IP address of your printer differs from printer to printer. If you still have your printer's instructions, go to it and see if you can find your way. If not, go to the manufacturer's support website and get detailed instructions.

Your offline printer should work perfectly.

If you need more assistance with the offline printer issue, feel free to leave us a comment and we'll see what else we can do to help.

Connect epson printer to WIFI

Select the WIFI and enter the password to start using that connection. Once you have selected the network of your preference, the system will take you to another screen (security settings) where the option to place the key appears in the option that says WPA2-PSK (AES), the strongest authorized WIFI encryption. Then you will see the boxes that tell you to enter your password (Enter Password) where you will probably have to enter a minimum of 8 characters or a maximum of 64 to place the secret password. Later, once the password has been entered, click "OK".

Meanings of the typical abbreviations that we will find

Below are the abbreviations with their respective meanings so that you can better understand what kind of choice you should make and why

• WPA: Abbreviation for WIFI Protected Access: data encryption for wireless LAN.

• WEP: it is a network of greater security. These are generally not used for residential WIFI. This type of WIFI is combined with systems of extensive authenticity protocols (EAP) which makes it very difficult to access.

• PSK: (Pre-Shared Key) is a low-profile security system or does not require extreme security to enter. Here the user makes the level of difficulty using a minimum of 4 to 64 characters.

• WPA-PSK: is the system that allows connect epson printer to WIFI points to join each other. Here the system only looks for the closest and strongest points, then it connects using only a minimum of security, the necessary one so that your equipment is protected from a third party and the connected equipment can work well within an established radius.

• WPA2-PSK: It works the same as the previous one, except that this allows the equipment to be installed with the AES (Advanced Encryption Standard) encryption, the strongest authorized standard encryption of WIFI.

Devices from which we can send impressions

- Use any mobile device or computer with the option to print: With both smartphones and tablets, the option to print using WIFI or Bluetooth is very easy. You can see the icons at the top or bottom of the screen of your devices or download an App that works with your brand of printer. If it is an iPhone, just by having AirDrop you will easily be able to send content from your device to the printer.

- Select the printer that you are going to use from your device and make sure to print the amount you want: any device will automatically reflect on the screen the brands and models of printers that are closest to you, you just have to select which one is going to print and specify both the number of copies (pages to print) and if you want it to print on both sides of the sheet (double-sided).

For your pc

Use the installation CD that comes with the equipment or have the address indicated by the manufacturer to install the printer model on your computer. Here you will not only be able to find the Driver of the equipment to be installed, but also any number of programs that are favorable to the printer. If you are not interested in installing another program other than printing, you just have to click "Driver" and your computer will take around 10 to 15 minutes to install the external machine. You just have to be attentive, read the instructions, and start using the printer on your PC via cable or WIFI.

Attention: so that you do not have complications, install both the smart device and connect printer to WIFI on the same internet connection. In this way, the two would work on the same data transfer line, passing information through the same channel. Printing will only take place if the printer is turned on and enabled with the wireless option, which appears with a radial antenna silhouette as the icon.

Protect your WiFi and your data

In a short time, WiFi network connections have become daily activities. Find a WiFi point, deactivate the data when entering the house, connect from your computer to your mobile WiFi ...

This simple practice can be a problem if the factory security is not changed, our neighbor can get into our Wifi connection, or anyone who knows the basics of connections can get into your PC or smartphone in a very simple way.

Full security is unavoidable, but we can greatly reduce hacker attacks with a few simple tips.

Access to your router

To enter your router you must put your IP address in the bar of your browser, then you will get the message to access with the username and password.

Well, so that no one enters our connection, apart from us, we must change the password and access. Avoid the passwords and accesses of "1234/1234 or admin/admin", they are the ones that come by default in all routers.

Rename SSID

It is the name that identifies your network. Also by default, it will have a name similar to the name of your telephone company, when it is recommended that it have another type of name or easily recognizable digits for you, but without giving information to the rest of the users that it is your network.

Data encryption

This is a very complex subject that you should only know one thing about if you do not understand very well how sending information works. It is not the same to send a letter in an envelope as a letter in a safe. As for your router, the safe would be the encryption and the most secure in these times is WPA2.

Limit the power of your antenna

In this way, you will ensure that at least in your home it is only you who enjoys the connection and not the neighbors.

Check, moving with your mobile at home, that when you lower the range you do not lose connection.

Connect printer to wifi

Connect printer to wifi router using wps, start the wps button on your printer.If Your Printer Doesn't Connect To WiFi Please Chat technical support team his available 24*7 for your help.