How to change status "offline" to "online" in a printer from the PC WINDOWS or MAC

Although printers are not used as much as they used to be, you need to know how to install a Virtual PDF printer. Still many people still need this device every day for many reasons. Printers are great for a host of activities whether it's work or study-related.

The problem comes when we suddenly find that our printer went from being online to offline. That is when we must learn how to change my printer offline to online, which is what we are going to see in this article.

Change printer from offline to online in windows

The first thing we must do is open the start menu that is located at the bottom of Windows on the left. After this, we will go to the "Printers and Scanners" icon. You can also access this option from the "Control Panel" by typing the aforementioned after pressing start.

Now you will be able to see a list of available printers. You will simply have to double click on the icon of the printer that you want to change to online. A pop-up window should open where you will have all the details that interest us.

If you look at this window you will find an option that says something similar to this "Use printer without connection" marking this option means that you will have the printer offline. In case you want it online, simply uncheck the mentioned option. Something that you should know and that you will surely find very useful is that you can learn how to print from your mobile on an Epson, HP, or Canon printer.

How to activate an offline printer still connected

Nowadays one of the things that many people do not use as much is printers, this is because many documents are usually reviewed and signed digitally. However, many printers are still used in the study or for leisure activities.

However, the use of a printer sometimes has a slight number of problems, problems that occur courtesy of a lack of maintenance or failing that, a software failure. In Windows and Mac, it is common for the printer to fail even when connected.

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This is marked as that the printer is offline, it is as easy to solve as 

In this way, the printer goes from offline to online quickly, thus allowing it to continue with other activities. The use of a printer is something very common for millions, but problems often arise that end up making users uncomfortable.

For this type of problem, the options of printers and devices are something elementary, this is how users usually solve their problems without the help of an expensive technical service or technical assumption. You just need to know how to turn on a printer that is offline on Windows or Mac, simply by following a few very simple steps.

As always remember that any kind of doubt you have regarding this you can leave it in the comment box that you will find a little further down.

How to connect a WiFi printer to Windows

We are going to explain how to connect a WiFi printer to Windows 10 so that you can use it from a computer on the same network without the need for cables. In general, you will have the printer connected to a computer using a USB cable, but with this procedure, you can also use it from other computers or laptops without having to physically connect it to them.

This will help you in some cases, such as when you have more than one computer at home and you don't want to move the printer from one place to another. It can also help you in offices where all computers are connect printer to WiFi, which must also be the one used by the printer.

But before you start, you should keep in mind that not all printers allow you to do this. You will have to have bought a printer that has WiFi technology to connect through the network, something that should be indicated on its box.

Connect your printer

The first thing you have to do is have the printer connected to the WiFi network of the computer from which you will send documents, a process that varies depending on the model and manufacturer. Some may have a control screen, but others require connecting to a computer and running an installation application. Here you have links to the processes of Brother, HP, and Epson, three of the main manufacturers, you can also try to connect it by WPS, but you should look at your manual.

Now, connect the computer that you want to connect to that printer to the same WiFi network in which it is already configured. When you do, open the Windows settings by clicking on the gear icon from the Start menu or the notification panel, and enter the Devices category that will appear second.

Once inside the Devices options, in the left column click on the Printers and scanners section. Once in it, click on the Add a printer or scanner button that will appear first, and that has the plus symbol.

Windows 10 will automatically detect and install the printer it finds on the same WiFi network, and it will automatically be added to the Printers and Scanners list. In some cases, it may first show it to you so you can click on it to proceed with the installation. That's how easy everything should be.

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If you can't find it, it may be because the printer has a pairing button. If so, press and hold it for a few seconds until it blinks, or look at the manual to see how it works. When pairing mode is activated, look for it again in Windows as we have taught you. You should also make sure that the printer is turned on and correctly connected to the same WiFi.

If the printer does not appear, you can click on a button that will appear called The printer I want is not on the list. This will open a window for you to search for the printer manually using its name or a TCP / IP address. In this window, the first option will be to search for old printers, and you will also have options to search for them by Bluetooth with a manual step-by-step configuration.

How to connect an Epson printer by WiFi?

Nowadays, practically all new models of Epson printers incorporate WiFi connections. However, it happens that many people do not have enough information to know how to connect an Epson printer via WiFi and end up wasting this excellent alternative for use.

Next, we will give you a step-by-step on how to make this connection. But first, we mention some recommendations that will make the performance of your printer much more effective.

First of all! download manufacturer's programs

Install the manufacturer's programs on your computer! We know that normally these programs are not used for anything other than taking up space on the pc. However, they have many functions that facilitate and optimize the performance of your printer. Including some related to "how to connect Epson WiFi printer".

Now that you have the advantageous support programs on your computer, we can start with the step by step to Connect Epson Printer to WiFi.

Step 1: Configure the Connection type WT

The first step to connect your Epson printer to WiFi begins with the support program that you will have downloaded to your computer. Once you access it and begin the installation process, you must follow the instructions indicated by the program as you progress through the process.

After the program ends with the "Installation" stage, which lasts about 8 or 10 minutes, you will go to the "Configuration" stage. Once in it, the first window that the program launches will allow you to "Select the type of Connection", for which you will choose the option of "Wireless Connection" and click on "Next".

The next window will allow you to choose between two options: "I am going to configure the printer for the first time" or "The printer is already on my wireless network". In your case, you are doing the process for the first time, you will choose the first option and then you will click on "Next".

In case your computer automatically detects the WiFi network that you want to connect, the program throws up an “Automatic WiFi Connection” window. In it, you will select the option “Yes” and then you will click on “Next”.

Automatic Connection is viable when we are at home connected to a single home network. However, if you are in a workplace, it is very likely that there is more than one WiFi network, so you will need to continue with Step 2.1 or 2.2.

Step 2.1: Access the WiFi Network from the Printer Control Panel

In case the computer does not detect the WiFi network automatically, you will find a window to Select the Configuration Method, where you will choose the option "Use the printer buttons" and then you will click on "Next".

At this point, you will need to go to the control panel of your printer and follow the following path: Menu >> Configuration >> Network Configuration >> WiFi Configuration >> Setup Assistant. WiFi >> Select the SSID (WiFi Network) of your preference >> Enter the password.

If the process is effective, the printer will give you a message if you want to print a test report (Select the "No" option). Once you get this message, go to your computer and click "Next" until you get a window in which you can indicate that "The printer is already connected to your network."

After this step, the program will verify that the Printer-WiFi-Computer connection is effective and you will be able to print a test sheet. At this point, the process will have effectively ended.

Step 2.2: Connect via temporary USB cable

This option corresponds to the alternative of “Connect a USB cable temporarily”, instead of the one already explained, “Use the printer button”. Once you click on "Next", you must follow the instructions of the program, until you find a window that indicates that you must make the cable connection.

Once you do, continue the brief instructions of the program until you can disconnect the cable, select your WiFi network and enter the respective password.

Completing this process is the same as in Step 2.1, resulting in a successful connection. With it, you can print files from any device, as long as they are on the same WiFi network.

What To Do When Your HP Printer Is Offline

It's a weekly day and you need to print a file for an important meeting in 30 minutes. Open the file and click the Print button and wait for the printer to run. Nothing. Then a message appears in the lower right corner of your computer desktop, saying that the printer is offline.

Then check the printer status in the Devices and Printers window and see this:

Well, you're not the only one facing this problem. But don't worry, it's not a difficult problem to solve. You can easily fix it by following the methods below.

Here are 5 solutions to try. You may not need to try them all; just scroll down until you find it works for you.

• Check the printer connection

• Update the printer driver

• Check the print status

• Restart the Print Spooler service

• Add a second printer

Before you begin, make sure that there is nothing wrong with your printer. If the problem is with your printer, you need to ask the printer manufacturer for help.

Method 1: Check the printer connection

HP Printer offline is a way for your printer to tell you that something is wrong with the communication between your computer and the printer, via USB cable or network connection (wireless and wired). So one of the first things you check is the connection of your printer to your computer.

1) Turn off and then on the printer to restart it. Wait a while for it to be completely ready.

2) Check the printer connection:

2.1) If your printer is connected with a USB cable: Make sure the printer cable is securely connected. Then be sure to connect the cable to the computer via a working USB port.

2.2) If your printer is connected to the Wired Network: Make sure the printer cable is securely connected to the Ethernet port. Then make sure that the port to which the printer is connected to the router works properly. Check that the network signal on your printer is blinking.

Note: Your printer may disconnect if the connection cable is loose, too old, or broken, you may need to replace it if necessary.

2.3) If connect printer to wifi network: Check the printer and make sure it is connected to the computer network. The illuminated wireless icon on your printer usually indicates that you are connected.

Make sure you can print now. If the problem persists, continue with the next method.

Method 2: Update the printer driver

The problem may be caused by faulty printer drivers. So you can update the printer driver and see if it works.

There are two ways to get the right drivers for your printer: manually or automatically.

Manually update the driver - You can manually update the printer driver by accessing the manufacturer's website and searching for the latest correct driver. Make sure you only choose the driver that is compatible with your version of Windows 10.

Automatically update the driver - If you don't have the time, patience, or computer skills to manually update your printer driver, you can do it automatically with Easy Driver. Driver Easy will automatically recognize your system and find the correct driver for your exact printer and your version of Windows 10, download and install it correctly:

1) Download and install Driver Easy.

2) Run Driver Easy and click the Scan Now button.

3) Click the Update button next to the marked printer to automatically download the correct version of this driver, and then install it manually (you can do this with the FREE version).

Or click Update All to automatically download and install the correct version of all drivers that are missing or out of date in your system (this requires Pro Version - you will be prompted to upgrade when you click Update on all ).

4) After updating the printer driver, make sure the offline issue is resolved.

Method 3: Check the print status

The automatically updated printer driver provided by Windows Update may change the printer settings without notifying you. So you need to make sure that the status of your printer is smooth:

1) Turn off the printer, and then turn it on again.

2) On the keyboard, press the Windows logo key and I at the same time. Click Devices.

3) Click Devices and Printers.

4) Right-click the green checkmark icon and click View Print.

If what you see here is a gray icon without a green checkmark, right-click the icon and click Set as Default Printer.

Then right-click it and click View Print.

5) Click Printer. If you see a checkmark next to Stop printing and Use an offline printer, click them to remove ticks.

See if you can print now.

Method 4: Restart the Print Spooler service

Your printer will refuse to work if the Print Spooler service does not work properly. In some cases, this service is somehow disabled. You need to check that it is running first, and then decide whether or not to restart it:

1) On the keyboard, press the Windows and R logo keys at the same time. Type services.msc in the search box and press enter.

2) On the keyboard, press the P key to quickly locate the Print Spooler item. See if his status is Running.

3) If you can't see its status here, right-click the Print Spooler service and click Start.

4) If you want, you can restart this service as well: right-click Print Spooler and click Restart.

5) Close the Properties window.

Make sure your printer is online now.

Method 5: Add a second printer

NOTE: This method only works when your printer is networked instead of a USB cable.

If none of the above methods work, you can still set a manual IP address for your printer and add a port on your computer to match.

You must have an IP address for the printer. You can usually find it in the printer manual. If you do not have the manual, try searching for it on the manufacturer's website.

1) On the keyboard, press the Windows logo key and I at the same time. Click Devices.

2) Click Devices and Printers.

3) Right-click the printer and select Printer Properties.

4) Click the Ports tab, and then click Add Port.

5) Select Standard TCP / IP Port, then tap New Port.

6) Click Next →.

7) Type the IP address of the printer. Next Click →.

As mentioned, finding the IP address of your printer differs from printer to printer. If you still have your printer's instructions, go to it and see if you can find your way. If not, go to the manufacturer's support website and get detailed instructions.

Your offline printer should work perfectly.

If you need more assistance with the offline printer issue, feel free to leave us a comment and we'll see what else we can do to help.